Moving offices should be exciting, a sign that your business is growing, evolving, and ready for a fresh start. But let’s be honest: it doesn’t always feel that way. Once the movers leave, you’re left with an empty space, piles of boxes, and a long list of details before anyone can actually work comfortably.
This is where the stress usually starts. Furniture orders take weeks, deliveries clash with building schedules, and every extra day of downtime eats into your bottom line. Without the right plan, and the right partner, an exciting move can quickly become an expensive problem.
The good news? You don’t have to handle it all yourself. AFFARI specializes in turnkey office solutions that make relocation simple. While you stay focused on business, our team handles everything, design, furniture selection, delivery, and installation, so your new office is ready to go from day one.
In this guide, we’ll walk you through the most overlooked parts of an office move and show exactly how AFFARI helps you avoid the usual headaches.
Step 1: Assess Your Office Furniture Needs
Before you pack a single box, take inventory. Relocation is a perfect chance to rethink your setup, not just move old problems into a new space.
Ask yourself:
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Which desks, chairs, and storage units are still in great shape?
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What no longer fits your brand or your team’s needs?
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Would new ergonomic furniture boost comfort and productivity?
A simple inventory check can save thousands. You’ll avoid paying to move things that don’t belong in your new office and get clarity on what’s worth upgrading.
AFFARI’s experts help with this step, evaluating what to keep, what to replace, and how to create a space that’s both functional and aligned with your company’s look and feel.
Step 2: Plan the Layout of Your New Office
Relocating isn’t just about getting furniture through the door. It’s about building a space that works. Poor planning leads to cluttered desks, awkward walkways, and unused corners, all things that kill productivity fast.
When planning your new layout, think about:
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How your team collaborates day to day
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The balance between open areas and private offices
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Where clients will be greeted or hosted
A great layout doesn’t just look good, it improves how people work together and feel at work.
With AFFARI’s turnkey design service, you’ll get detailed floor plans and 3D renderings before a single item is installed. That means no guesswork, no wasted space, and no costly reconfigurations later.
Step 3: Coordinate Furniture Orders and Delivery
Here’s where many relocations fall apart, furniture logistics. Lead times for commercial furniture can stretch from weeks to months. If orders aren’t timed properly, you could end up moving into a half-furnished office. AFFARI can handle furniture orders and deliveries for offices of all sizes, ensuring flexibility for any project. Customers can also shop our office furniture collections to find the perfect fit for their workspace.
Stay ahead by:
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Ordering furniture well in advance
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Coordinating delivery with your building’s access rules
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Scheduling installation so everything’s ready when you are
AFFARI takes care of this entire process. From ordering and tracking to coordinating delivery and installation, we provide a single point of contact for all your delivery and installation needs. We make sure your workspace is move-in ready right on schedule, no chaos, no delays. Our focus is on delivering a seamless customer experience from start to finish.
To learn more about AFFARI’s delivery and installation services, contact us today.
Step 4: Manage Logistics and Building Constraints
Every city, and every building, has its quirks. In Montréal, for example, you might have to book elevator times, secure parking permits, or deal with delivery cut-off hours. Miss one detail, and the whole schedule gets pushed back.
The key is coordination. You’ll need clear communication with landlords, property managers, and service providers to confirm logistics early on.
AFFARI’s project managers handle these moving parts for you. Their local know-how ensures everything runs smoothly, from elevator bookings to delivery timing, so there are no last-minute surprises slowing your move down.
Step 5: Minimize Downtime During the Relocation
Every day spent waiting for setup is a day of lost productivity. And no one wants to work surrounded by boxes or half-assembled desks.
To reduce downtime:
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Plan phased installations, get key departments running first
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Create temporary setups for critical workstations
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Schedule installations during evenings or weekends when possible
With AFFARI’s turnkey relocation service, the transition is seamless. We coordinate delivery, setup, and installation so your employees can walk into a functional, ready-to-work space on day one.
Step 6: Avoid the Hidden Costs of DIY Office Moves
Many businesses think handling relocation internally will save money. In reality, it usually costs more. The hidden expenses add up fast, like:
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Paying multiple delivery fees to different vendors
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Storage costs when furniture arrives too early
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Extra labor to reconfigure layouts that don’t fit
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Lost productivity when teams can’t work efficiently
When you add it up, DIY moves often exceed the cost of hiring professionals.
With AFFARI, you get one clear budget that covers everything, furniture, design, delivery, installation, and logistics. No guesswork. No surprise costs. Just a smooth, managed process that saves you time, stress, and money.
Step 7: Why AFFARI Is the Right Partner for Your Office Relocation
Following a checklist helps, but execution is what really matters. Choosing the right partner means every step, from design to move-in, is handled professionally and on schedule.
AFFARI delivers a full-service approach that includes:
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Layout planning tailored to your workflow
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Modern, ergonomic office furniture
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Coordinated delivery and installation
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Expert management of building logistics and timelines
Instead of juggling multiple vendors, you work with one dedicated team that keeps your relocation organized, on time, and on budget. You focus on business, AFFARI handles the workspace.
Conclusion
Relocating your office isn’t just about changing your address. It’s a chance to build a better workspace, one that supports your people and reflects your brand.
With a clear relocation checklist and a trusted partner like AFFARI, you can stay organized, avoid costly downtime, and enjoy a smooth, stress-free move.
Your team deserves a workspace that’s ready for success from day one.
Contact AFFARI today to schedule a consultation and discover how our turnkey office solutions can make your next move simple and efficient.
FAQ
Q1: What should an office relocation checklist include?
A solid checklist covers furniture inventory, layout planning, delivery coordination, logistics, and installation. These steps ensure your new office is ready to use immediately.
Q2: How do turnkey office solutions simplify relocation?
They centralize everything, from design to installation, under one provider. This saves time, prevents delays, and keeps your project within budget.
Q3: How far in advance should a business plan a relocation?
Ideally, start three to six months before your target move date. That gives enough time for planning, ordering, and coordination with your building.
Q4: What are common mistakes during an office relocation?
The biggest ones? Underestimating furniture lead times, not measuring spaces correctly, and missing building access rules. These issues delay moves and drive up costs, all easily avoided with a turnkey provider like AFFARI.
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